Volunteering for Schooling Show @ Trilogy

Registration

• A. Dressage Scribe
  Duties:
  ○ Check off the rider’s name on your Order-of-Go as he/she warms up around the ring.
  ○ Verify that you have the correct test for the rider.
  ○ Provide a spare copy of the test to the judge, if requested.
  ○ Record the judge’s comments and score for each test movement.
  ○ Hand the test to the judge to write the collective scores/comments, and sign the test.
  ○ Fold each completed test in half.
  ○ Hand over the completed tests to the runner in between rides.
• B. Dressage Ring Steward
  Duties:
  ● Inform riders of where they are in the Order-of-Go.
  ● Check off each rider on your list as they enter the ring
  ● If you are unable to locate a rider, ask the Secretary if the rider scratched.
  ● If you can do a full day or 1/2 day still sign up even if you go to the waitlist. We will reach out!
• C. Dressage Score Runner
  Duties:
  ● After about 2 riders have completed their tests, approach the scribe in between rides and ask for the score sheets.
  ● The judge or scribe may ask for coffee, snacks, pencils, etc. Check with the office/Secretary tent to obtain these items.
  ● Walk up to where the scorer(s) is located and hand the scoresheets to the scorer.
  ● Stay at least 20 feet away from dressage arenas. Be considerate of horses in or around the arenas.
  ● Return to your dressage ring(s) and wait for the next batch of score sheets.
  ● If you can do a full day or 1/2 day still sign up even if you go to the waitlist. We will reach out!
• D. Dressage Ring Resizing Crew
  Duties:
  ● Enlarge the small sized arena to a large size.
  ● At least 2 people needed to make it quicker.
  ● This only takes about 15 minutes and occurs only once during the show. This will occur starting with any dressage tests at first level, so check with the Ring Steward who will have a class schedule.
  ● Provide your cell phone & be close by the dressage arena when it is close on the schedule to enlarge the arena.
• E. Jumping Scribe
  Duties:
  ○ Check off the rider’s name on the Order-of-Go as he/she enters the arena.
  ○ Enter the rider number and horse description on the score sheet.
  ○ Record the scores from the judge.
  ○ Record time called in from timer.
  ○ Figure out and record the total number of penalties.
  ○ Give the jumping, time, and total number of penalties to the announcer and scorer (usually over the radio)
  ● At the end of each level:
  ○ Hand the completed score sheet to the judge for signature.
  ○ Turn in completed score sheets to the runner.
  ○ Jumping usually only lasts 2-3 hours.
• F. Jumping Timer
  Duties:
  ○ Start the watch as the rider crosses the start line. Decide exactly which part of the horse should cross the line when the time starts or stops (shoulder, nose, etc.).
  ○ Stop the watch if the judge signals a time stop for the rider, and then restart the watch when the judge blows the whistle to resume the round.
  ○ Stop your watch as the rider crosses the finish line.
  ○ Reset the watch after the elapsed time has been reported.
• G. Jumping In-Gate Steward
  Duties:
  ● Check in riders as they come up from the warm-up arena.
  ● Direct riders to be on the “in gate” side of the arena. This makes it easier for you to find them and allows a much smoother operation for
  riders to enter the arena.
  ● Inform the next few riders of their positions in the Order-of-Go (1 away, 2 away, etc).
  ● Send the next rider into the arena as soon as the previous rider has completed the round.
  ● Riders should go in order unless:
  ○ The rider has a schedule conflict because of multiple rides.
  ○ You are ahead of schedule and next rider on the order-of-go is not ready.
  ● Check off each rider on your list as he/she enters the ring
• H. Jumping Warm Up Steward
  Duties:
  ● Check in riders as they enter the warm-up arena.
  ● Maintain capacity control in the arena:
  ○ Maximum of 3-5 riders at any one time; use your judgment to adjust this number depending on the traffic in the warm-up arena.
  ○ Follow order-of-go when deciding which riders can enter the arena.
  ● Send riders to the show jumping arena. Riders must go in order unless a rider has a schedule conflict because of multiple rides.
• I. Hospitality -Lunches
  Duties:
  ● Order box lunches for the judge & scribe if they are far from the secretary booth.
  ● Order a platter for the volunteers.
  ● Supplies needed: napkins, plates.
  ● We use Hannaford or Price Chopper for boxed lunches and platters.
  ● Pick up lunches from store and set up.
  **Bring ENYDCTA tax free form for any purchases to eliminate paying tax** The store delis do not except tips.
• J. Pre Show Set Up
  Set up banners, ENYDCTA sign, secretary table, table for lunches for volunteers, ribbons, judges booth, judges chair, pop-ups if needed, lunch supplies, water, etc. Takes about 30 minutes.
• K. Pre Show Dressage Ring Set Up
  Set up dressage arena/letters, and judges booth with table & chairs (unless truck is being used)
• L. Pre Show Jump Course Set Up
  Set up the jump course in the days before the show
• M. Pre Show Jump Course Design
  Design jump course, draw course on large paper to hang at jump ring and secretary booth, and post course online before the show
• N. Parking Attendant
  ● Set up your station by the facility entrance.
  ● Check in people as they come in to the facility.
  ● Answer questions about the layout of facility.
  ● Direct people to the location they should park.
• O. Day Secretary
  Oversees general registration procedures and distribution of needed documentation to scribes, and ring stewards. There can be 2 people to split the day.
• P. End of Day
  Crew to pack up/clean up. Roll up banners, pack up tables, chairs, lunch supplies, & office supplies and pack in truck. See inventory list. Estimated time 30 minutes for 2-3 people.
• Q. Click here if you want to sign up for multiple tasks.
  You can register for more than one volunteer task by going through the process each time as a new registration. If you have any trouble send an email to our volunteer coordinator Barb Martenis at: volunteer4enydcta@gmail.com Thank you!!